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 Duration 14 hours

Course Outline

Fundamentals of ChatGPT and AI

  • Grasping the basics of AI and natural language processing
  • Identifying the capabilities and limitations of ChatGPT
  • Navigating access options: free tiers versus paid subscriptions

Summarizing Reports with ChatGPT

  • Strategies for distilling large documents
  • Differentiating between extractive and abstractive summarization techniques
  • Practical application: condensing meeting minutes and policy statements

Preparing Briefs with ChatGPT

  • Generating high-level executive summaries
  • Structuring clear, concise, and professional briefs
  • Practical application: converting detailed reports into one-page summaries

Enhancing Administrative Communication via ChatGPT

  • Composing professional emails and internal memoranda
  • Refining tone, clarity, and brevity in written communication
  • Practical application: revising administrative correspondence for impact

Optimizing Tasks with ChatGPT

  • Automating routine text-based activities, such as reminders and follow-ups
  • Developing templates for standard administrative requests
  • Practical application: crafting reusable prompts for everyday tasks

Advanced Productivity Techniques

  • Implementing time-saving methods with ChatGPT
  • Utilizing AI to organize and prioritize workloads
  • Practical application: configuring AI-supported workflows

Embedding ChatGPT in Office Processes

  • Integrating ChatGPT with standard office suites (Word, Excel, Email)
  • Adhering to best practices for accuracy and reliability
  • Practical application: streamlining daily administrative duties with AI assistance

Recap and Future Directions

Requirements

  • Proficiency in basic computer operations
  • Prior experience with word processing software
  • Working knowledge of email systems and online collaboration platforms

Target Audience

  • Administrative personnel
  • Office support staff
  • Professionals looking to adopt AI tools for productivity gains

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