Personal Efficiency and Managing Meetings Training Course

Understanding Self and Others

• Recognize that inviting others to a meeting implies imposing your priorities on them.
• Explore the drivers behind our behavioral patterns.
• Assess awareness of how our behavior impacts others: Are their responses consistent with expectations? If not, what are the underlying reasons?

The Meeting Management Process

• Evaluate the necessity of a meeting, explore alternatives, and determine if any alternative is preferable.
• Master the process of initiating, managing, and concluding meetings:
  • Develop a meaningful agenda that outlines objectives, topics, and suggested timings.
  • Invite only the essential participants.
  • Facilitate the meeting by ensuring contributions remain relevant (distinguishing between relevant and irrelevant), adhering to the agenda, and respecting time limits.
  • Define clear outcomes, such as action items, rather than just detailed minutes.
  • Schedule follow-up sessions as needed.

Participating in Meetings

• Assess the necessity of attending every meeting you are invited to.
• Develop criteria for deciding whether or not to participate.
• Identify valid justifications for declining invitations.
• Explore acceptable behaviors regarding attendee management, discussion topics, and timing.

Personal Efficiency and Time Management Strategies

• Set and maintain personal and professional objectives.
• Work Prioritization
  • Determine which tasks require immediate attention.
  • Establish a systematic approach to prioritizing activities.
• Manage Employee-Imposed Time: Evaluate the dynamic between you and your staff or colleagues.
• Identify Time Bandits: Recognize factors that drain your time and strategies to mitigate them
  • Emails
  • Telephone calls
  • Unplanned interruptions
  • Displacement activities, such as procrastination
  • Other miscellaneous distractions
• Practice Effective Delegation
• Develop Assertiveness: Learn to seek compromises and say “no” effectively.