AI Tools for Administrative Efficiency (ChatGPT, Copilot, Gemini) Training Course

This practical two-day workshop is tailored for non-governmental organizations aiming to enhance efficiency, collaboration, project delivery, and communication by leveraging Artificial Intelligence (AI) and contemporary project management technologies.

Participants will examine how AI can facilitate every phase of the project lifecycle—from discovering funding opportunities and crafting project proposals to implementation, monitoring, reporting, stakeholder engagement, and measuring impact.

The course blends instructor-led demonstrations, hands-on exercises, NGO-specific case studies, and practical workshops designed to reflect the realities of nonprofit operations.

Learning Objectives

By the conclusion of this training, participants will be able to:

• Grasp the capabilities and limitations of modern AI tools

• Choose suitable AI solutions for various NGO activities

• Formulate effective prompts to achieve useful and reliable outcomes

• Leverage AI to aid in writing project proposals and grant applications

• Enhance project planning, monitoring, reporting, and documentation processes

• Utilize digital project management tools for collaboration and task oversight

• Create AI-supported workflows for communication and stakeholder engagement

• Implement ethical and responsible AI practices within NGO contexts

• Recognize risks concerning data protection, confidentiality, and AI-generated content

Training Methodology

• Instructor-led presentations

• Live demonstrations

• Guided hands-on exercises

• NGO-focused case studies

• Group discussions

• Practical workshops

• Real-world project examples

• Interactive Q&A sessions

Target Audience

• NGO Directors and Managers

• Project Managers

• Program Coordinators

• Communication and PR Specialists

• Administrative and Support Staff

This instructor-led, live training in Greece (online or onsite) is designed for advanced government professionals and policy experts who aim to utilize DeepSeek for data-driven governance and policy innovation.

Upon completion of this training, participants will be able to:

• Leverage DeepSeek AI for policy analysis and strategic decision-making.
• Automate government reports and enhance data transparency.
• Apply AI-driven insights to foster public sector innovation.
• Improve citizen engagement through AI-powered solutions.

This instructor-led, live training in Greece (online or onsite) is designed for public sector professionals with intermediate skills who wish to utilize Gemini to generate high-quality content, support research, and boost productivity through advanced AI interactions.

By the end of this training, participants will be able to:

• Design precise and customized prompts tailored to specific scenarios.
• Produce original and innovative content using Gemini.
• Accurately summarize and compare intricate information.
• Utilize Gemini efficiently for brainstorming, planning, and structuring ideas.

This instructor-led programme is specifically crafted for museum professionals managing digital content, archives, exhibitions, educational resources, collection management, and public-facing cultural information.

The course centres on the practical application of AI tools and cloud-based collaboration platforms to facilitate the creation, structuring, verification, enrichment, storage, and reuse of museum data

Differentiating itself from generic AI or digital literacy courses, this training is tightly integrated with authentic museum workflows and operational processes. Participants engage with realistic museum scenarios, such as artwork descriptions, artist dossiers, digital archives, exhibition materials, educational resources, project documentation, and public-facing digital content.

The course blends demonstrations, guided exercises, collaborative workshops, and role-specific practical tasks tailored to the various functions within a museum.